The word Whistleblowing refers to the set of tools defined by the Foundation to help in reporting irregularities within the organization, in order to reduce them, through an active and responsible participation of its stakeholders (employees, collaborators, suppliers, partners, consultants, etc.) and the general public.
1. Who can make reports?
All of those that, in some way, have relationships with the Foundation such as:
- Members of the Bodies;
- Employees and Collaborators;
- Suppliers, customers, partners, consultants;
- Stakeholders in general.
2. Which facts or actions can be reported?
The reports may concern unlawful behaviours or irregularities that have led to violations and/or behaviours that do not comply with the principles of the Foundation.
In detail, the reports may concern:
- cases of fraud;
- corruption;
- violations of the Code of Conduct and Scientific Conduct;
- violations of the Model pursuant to former Legislative Decree n. 231/01;
- other behaviours that do not comply with laws or regulations.
The notifications must not be used to report personal situations or facts.
3. How to make a report
Recipients who find or become aware of possible unlawful conduct or irregularities are required to report without delay the facts, events and circumstances that they consider, in good faith and on the basis of clear elements, to have brought such violations and/or behaviours that do not comply with the principles of IIT.
For reporting purposes, the Foundation has set up the on-line platform, with access through the page "Whistleblowing - communication of illicit activities" on the home page of its website, or directly at:
http://iit.segnalazioni.net
4. Can the report also be anonymous?
The report can be made in registered form (registered user) or anonymous form (unregistered user). In any case, the first method is recommended, in order to allow a more effective investigation activity, with proper protections.
The report, even if anonymous, must be properly described in detail, in order to provide the useful and appropriate elements to allow an appropriate verification activity on the reported facts.
Any notification can also be sent via the following alternative communication channels:
- Email address: organismodivigilanza@iit.it
- Traditional mail, to the attention of Supervisory Board, to the address: Foundation - IIT – Via Guidubaldo del Monte 54, 00197 Rome
5. Is the anonymity of the reporting person guaranteed?
The reports are confidential. The software uses procedures that are strictly in compliance with the law, therefore it separates the report from the identity of the reporting party. Access to the identity of the reporting party is possible exclusively to the person in charge, through strict security procedures; furthermore, the access is recorded, with specific indication of its reason.
6. Who will manage my report?
The addressee of the reports is the Supervisory Board, which performs a first check on the facts reported and assesses whether the report is in the range of its competence; if it is not, it forwards the report to the competent persons (Managers):
- Ombudsperson (communication regarding scientific conduct);
- Responsible of Protection and Prevention of Corruption (communication regarding corruption and transparency)
- The Ethical Committee (communication about violations of principles related to conflict of interests)
During the checks, the Managers can ask for support to different competent parties available in the company and, where considered appropriate, to external consultants specialized in the field of the report received and whose involvement is required to verify the report, ensuring the confidentiality and, where possible, anonymization of any personal data included in the report.
